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Site Diary

Record what happened on site each day by submitting site diary entries for your organisation. This guide covers creating an entry, adding progress reports, submitting for approval, and the views and exports available.

Creating an Entry

If you have been granted permission to create site diary entries, you can submit a daily entry for your organisation.

  1. Open Site Diary and click Create
  2. Pick the date — the weather is fetched automatically for that day
  3. Set the working-hours type: standard, overtime, weekend or shutdown
  4. Add section entries to capture the day's activity
  5. Assign a location to each section

Depending on how the host has configured the project, section entries can include notes, equipment, visitors, deliveries, safety, quantities, delays, waste and programmed work. Only the sections enabled for the project will be available.

Adding Progress Reports

Within an entry you can add progress reports to record your organisation's output for the day. Each progress report can capture:

  • Worker count
  • Hours worked
  • Visitor count
  • A summary of the work done

Submitting for Approval

You can Save an entry as a draft and keep working on it, then Submit it when it is ready. Submitting sets the status to submitted and sends it to the host.

The host then either:

  • Approves the entry, which locks it so it can no longer be changed, or
  • Rejects it back to draft with a reason, so you can address the feedback and resubmit

Views and Exports

The Site Diary register gives you several ways to work with entries:

  • Calendar, list and gallery views to suit how you want to browse
  • Entries from all organisations, so you can see the full picture of the day
  • Your submission streak, encouraging a consistent daily record
  • PDF exports, including the sign-in book, evacuation list, the diary itself, and photos

What an Entry Shows

An entry's detail view automatically pulls in related activity for that day, so you do not have to gather it yourself. This includes the workers who signed in (see Sign-in & Sign-out), active permits, meetings, incidents and observations.

What Guests Cannot Do

You submit and manage your own organisation's entries. Guests cannot:

  • Approve or unlock entries
  • Edit other organisations' entries, beyond your own progress reports
  • Configure which diary sections are available

Approving entries and setting up the diary sections are handled by the project host.

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