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Progress Claims & Variations

Submit progress claims and variations against your own contract, and track them as the host certifies or approves them. This guide covers both workflows from a guest's point of view.

How It Works

As a guest you submit claims and variations against your organisation's contract. The host certifies progress claims and approves variations — you cannot certify or approve your own. Once submitted, you can follow each item through to its outcome.

Submitting a Progress Claim

A progress claim records the value of work you have completed against the agreed schedule of values.

  1. Open your contract and go to the Claims tab.
  2. Click Submit Claim.
  3. Select the schedule-of-values items you are claiming, entering a quantity or amount for each.
  4. Add a reference and any notes to support the claim.
  5. Submit the claim for certification.

The host then certifies the claim. You can track the certification status and follow payment progress from the same tab.

Submitting a Variation

A variation captures additional or changed scope that sits outside the original contract.

  1. Open your contract and go to the Variations tab.
  2. Click Create Variation.
  3. Add line items, each with a description, quantity, rate and amount.
  4. Attach any supporting documents.
  5. Submit the variation for approval.

The host approves or rejects the variation. Approved variations flow into the budget, so they become part of the agreed contract value going forward.

Tracking Outcomes

Both tabs show you where each item stands:

  • Claims: certification status and payment progress.
  • Variations: whether each variation has been approved or rejected.

What Guests Cannot Do

The following are handled by the host:

  • Certifying or approving progress claims.
  • Approving or rejecting variations.
  • Recording payments.
  • Viewing the Payments tab.

If a claim or variation is taking longer than expected, contact your project host for an update.

What's Next