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Incidents & Injuries

Report incidents and injuries that happen on site so the host has an accurate, timely safety record. This guide covers creating an incident report, recording injured persons, and what stays in the host's hands.

Reporting an Incident

If you have been granted permission to report incidents, you can create new records in the Incidents register.

  1. Go to the Incidents register
  2. Click New
  3. Choose the incident type
  4. Fill in the core details:
    • Date and time the incident occurred
    • Location on site
    • A clear description of what happened
  5. Complete any custom fields the project requires
  6. Save the report

Your incident starts as a draft and can be edited while it remains in draft, so you can refine the details as more information comes to light.

Recording Injured Persons

Where someone was hurt, add them to the report with their injury classification details:

  • Nature of injury: the kind of harm (for example, a laceration or a fracture)
  • Bodily location: the part of the body affected
  • Mechanism: how the injury occurred
  • Treatment type: the level of treatment given

You can add more than one injured person to a single incident where needed.

Adding Supporting Information

Build a complete picture of the incident by also recording:

  • Witnesses who saw what happened
  • Photos and documents that support the report

Viewing the Registers

You can view both the incidents register and the injuries register, along with the details of each record. As a guest, you see the incidents reported by your own organisation.

What Guests Cannot Do

Your role is to report incidents accurately. The host takes them forward. Guests cannot:

  • Issue or publish an incident, which notifies the project distribution list
  • Take part in or approve any sign-off workflow
  • Delete records
  • Manage incident types

Issuing an incident and running any sign-off are handled by the project host.

What's Next