Meetings & Minutes
Keep up with meetings you are involved in, view the minutes and action items, and — if granted — run meetings yourself. This guide explains how meetings work for guests.
Attendee Access
If you are listed as an attendee of a meeting, you can view that meeting and the meetings register even without broad meetings permission. This access is automatic — being added as an attendee is enough.
From a meeting you can view:
- The agenda.
- The list of attendees.
- Sign-in status for the meeting.
- The minutes.
- Action items, including any assigned to you.
It is worth checking the action items after each meeting so you know what has been allocated to you and when it is due.
Creating Meetings
If you have been granted create permission, you can set up meetings yourself.
- Create a new meeting.
- Set the meeting type, date and location.
- Add agenda items.
- Add attendees.
Once a meeting has taken place, you can issue the minutes. Issuing minutes can generate a follow-up meeting that carries forward any open items, so nothing gets lost between sessions.
What Guests Cannot Do
The following are handled by the host:
- Editing or deleting meetings.
- Managing meeting types.
- Managing meeting templates.
If you need a meeting changed that you did not create, contact your project host.