Sign-in & Sign-out

Manage site attendance with a kiosk-style sign-in system supporting QR code scanning, geofencing, photo capture, and visitor tracking.

Setting Up Sign-in/Sign-out

Kiosk Mode

Set up a dedicated device at the site entrance for workers to sign in and out:

1. Navigate to Project > Sign-in/Sign-out
2. The kiosk interface displays a simple sign-in screen
3. Workers identify themselves using one of the supported methods
4. The system records their attendance

Identification Methods

Workers can sign in using several methods:

• Worker Code: Enter their unique worker ID
• Date of Birth: Enter their date of birth for identification
• QR Code Scan: Scan their personal QR code at the kiosk
• Photo Capture: Take a photo for identification and record-keeping

QR Code Scanning

1. Go to Project > Sign-in/Sign-out > Scan
2. The device camera activates for QR scanning
3. Workers present their QR code
4. The system identifies them and records the sign-in

Geofencing

Configure location-based validation to ensure workers sign in from the site:

• Site Radius: Set a geographic boundary around the site
• Location Validation: The system checks the worker's GPS location against the site boundary
• Alerts: Flag sign-ins from outside the geofence

Configuring Geofencing

1. Go to Project > Settings
2. Ensure the project has a site address with coordinates
3. Configure the geofence radius
4. Enable location validation for sign-in

Visitor Management

Track visitors alongside regular site personnel:

Signing In Visitors

1. Select Visitor Sign-in from the kiosk
2. Enter visitor details:
   • Name
   • Company
   • Purpose of visit
   • Host (person they're visiting)
3. Capture a photo if required
4. The visitor receives a temporary site pass

Visitor Records

• Track all visitor sign-ins and sign-outs
• Record host assignments
• Maintain a complete visitor log for compliance

Working Hours

Configure site operating hours:

1. Go to Project > Settings or Tools > Sign-in/Sign-out
2. Set standard working hours (e.g., 7:00 AM - 5:00 PM)
3. The system tracks hours worked based on sign-in and sign-out times

Sign-in Records

Viewing Attendance

The sign-in/sign-out register provides:

• Real-time list of who is currently on site
• Historical attendance records
• Sign-in and sign-out times
• Duration on site
• Identification method used

Emergency Mustering

In an emergency, the current sign-in register serves as a muster list:

• View all personnel currently signed in
• Account for everyone during an evacuation
• Export the list for emergency services

Best Practices

• Set up a dedicated kiosk: Use a tablet at the site entrance for easy access
• Enable geofencing: Ensure sign-ins are recorded from the actual site location
• Track visitors: Always sign in visitors for safety and compliance
• Review attendance regularly: Monitor sign-in records for anomalies
• Use QR codes: Provide workers with QR codes for fast, contactless sign-in
• Keep the kiosk accessible: Position the device where it's easy for all workers to use on entry and exit