Safety Data & Equipment

Manage Safety Data Sheets (SDS), equipment registers, and PPE requirements to maintain safety compliance across your projects.

Safety Data Sheets

Safety Data Sheets document the hazards and handling requirements for chemicals and materials used on site.

Adding an SDS

1. Go to Project > Safety Data Sheets > Register
2. Click Create SDS
3. Enter details:
   • Product Name: Name of the chemical or material
   • Manufacturer: Product manufacturer
   • Document: Upload the SDS document (PDF)
   • Hazard Information: Key hazard classifications
4. Save the SDS record

Bulk Upload

For projects with many chemicals:

1. Go to Project > Safety Data Sheets > Bulk Upload
2. Upload multiple SDS documents at once
3. Review and confirm the imported records
4. Edit individual entries as needed

SDS Register

The register provides a searchable directory of all Safety Data Sheets:

• Search by product name or manufacturer
• Filter by hazard classification
• View and download SDS documents
• Share via the public portal for site access

Equipment Register

Track tools, machinery, and vehicles used on your projects.

Registering Equipment

1. Go to Project > Equipment > Register
2. Click Create Equipment
3. Enter equipment details:
   • Name: Equipment identifier
   • Type: Select from configured equipment types
   • Serial Number: Manufacturer serial number
   • Registration/ID: Internal tracking number
   • Custom Fields: Complete any additional fields configured for the selected type
4. Save the equipment record

Equipment Types

Configure equipment types at the organisation or project level:

1. Go to Tools > Equipment
2. Create types such as:
   • Cranes
   • Excavators
   • Power Tools
   • Scaffolding
   • Vehicles
3. Add custom fields per type (e.g., capacity, certification expiry, last service date)

Organisation-Level Equipment

Equipment can also be managed at the organisation level for assets shared across projects:

1. Go to Organisation > Equipment > Register
2. Register equipment that moves between projects
3. Track current project assignment

PPE Requirements

Define and communicate Personal Protective Equipment requirements for your project.

Configuring PPE

1. Go to Project > Tools > Public Site
2. Configure PPE requirements using ISO 7010 safety sign codes
3. Set mandatory PPE for site entry
4. PPE requirements are displayed on the public portal for visitors

Common PPE Categories

• Hard hat
• High-visibility vest
• Safety boots
• Eye protection
• Hearing protection
• Gloves
• Respiratory protection

Public Access

Safety data can be shared externally through the public portal:

• SDS Register: Visitors and workers can view Safety Data Sheets without logging in
• PPE Requirements: Display mandatory PPE on the public project page
• Equipment Information: Share relevant equipment details publicly

See Public Portal for setup instructions.

Best Practices

• Keep SDS current: Update Safety Data Sheets when new versions are issued by manufacturers
• Use bulk upload: Save time when onboarding a new project with many chemicals
• Track equipment maintenance: Use custom fields to record service dates and certification expiry
• Display PPE prominently: Ensure PPE requirements are visible on the public portal for all site visitors
• Review regularly: Audit the SDS register and equipment records periodically for accuracy