FSC audit criteria, mapped to Teralo

Teralo has no legal register yet. The company register and each project's adjusted copy can be kept in the document register.

You provideIdentifying the legislation, codes and standards that apply to the company and to each project.

PlannedLegal register

Add a section to your site induction explaining where the project's legislation, codes and standards are kept, with a test question, so each worker's induction record shows they completed it. Your own staff with a Teralo login can open the documents in the project register; other companies' users see them only once they are sent to their company through Mail.

You provideOn-site access for workers without a Teralo login, such as a site copy.

FSC saysaccess to the documents alone won't satisfy this. The induction record shows every worker was told how to reach them.

Teralo doesn't prompt reviews of legislative change. When a change leads to a revised SWMS, superseding it marks earlier signatures as not current and asks affected workers to sign again.

You provideMonitoring changes and reviewing the procedures they affect.

PlannedLegal register

SWMS rate each hazard's risk before and after controls as high, medium or low, which may not match your risk matrix. Teralo has no likelihood x consequence matrix yet.

You provideYour HIRAC methodology and risk matrix.

FSC saysHIRAC outputs that don't follow your own methodology won't satisfy this. Map your matrix bands to high, medium and low in the methodology, or attach your own risk assessment to the SWMS.

PlannedRisk register with a likelihood x consequence matrix

Record completed HIRAC training as a licence type, with the certificate and verification, for each person inducted on site who takes part in project HIRAC.

You provideThe HIRAC training program, and a training matrix that covers office staff.

PlannedTraining matrix

Task-level HIRAC is built into SWMS: each job step lists its hazards and each hazard its controls, with risk rated before and after controls. Teralo has no whole-of-project risk register yet.

You provideThe project risk assessment, with its controls carried into SWMS.

PlannedRisk register with a likelihood x consequence matrix

Record stakeholder liaison as meetings with minutes and tracked actions when attendees have a Teralo login, or as numbered Mail with response dates, which can go to external email addresses.

You provideAssessing hazards that affect the client, the public and other parties.

Teralo doesn't score risk against an acceptable level, but the actions your escalation defines can run in it: a SWMS workflow can route high-risk SWMS to a senior manager's sign-off, and high-risk activities can be placed under a permit to work.

You provideYour acceptable risk level and when escalation applies.

PlannedRisk register with a likelihood x consequence matrix

Add hierarchy of control and legal requirement checks to each SWMS activity type's reviewer checklist, so SWMS sent for review are checked against them before acceptance and rejected SWMS go back for revision. Remove the default workflow's shortcut that accepts SWMS added by your own managers without review.

You provideClassifying controls by the hierarchy of control, which SWMS don't record, and controls consistent with codes and standards.

NoteFSC lists review criteria for subcontractor procedures as evidence here, which is what the SWMS reviewer checklist records.

PlannedRisk register with a likelihood x consequence matrix

Teralo doesn't evaluate HIRAC effectiveness. Reports can list SWMS by review date and the observations raised against them, as inputs to your review.

You provideReviewing the HIRAC process at company, project and task level.

Teralo has no emergency identification record. Keep the project emergency plan in the document register.

You provideIdentifying foreseeable project-specific emergencies.

The document register keeps emergency procedures at their current revision, but Teralo doesn't prompt reviews or record approvals.

You provideA procedure for each identified emergency, and its reviews.

PlannedPlan sign-off and read-and-acknowledge

Each project's induction settings hold the emergency number, assembly point, first aid locations, nearest hospital and safety officer, which workers see on their induction page, and the default induction includes a tested emergency evacuation section, so each worker's induction record shows completion. Visitors see site messages at kiosk sign-in but not the induction's emergency information, and nothing is recorded for them.

You provideAn emergency briefing record for visitors.

FSC saysa noticeboard with emergency contacts alone won't satisfy this.

First Aid and Fire Warden are default licence types, recorded with expiry dates and verification, and every inducted person's record shows the site emergency section was completed.

You provideDesignating emergency roles, and role-specific emergency training.

PlannedTraining matrix

Schedule drills as a recurring inspection plan with a checklist recording the scenario, response and effectiveness. Inspectors can raise a corrective action from any failed item, with an owner and due date when they set them, and the site diary's evacuation list shows which inducted workers were signed in for the headcount.

You provideDrill scenarios and frequency.

FSC saysgeneric evacuation drills, or drills without an effectiveness review, won't satisfy this.

PlannedFSC starter templates

Record the site first aid assessment as an inspection by the qualified person and check provisions against it. Their First Aid qualification can sit in the licence register if they hold an induction record, but Teralo doesn't link it to the inspection.

You provideAssessment criteria from the first aid code of practice, and confirming the assessor is qualified.

PlannedTraining matrix

Record the emergency equipment review as an inspection by the person you deem competent, and register the equipment it calls for in the Emergency Equipment category. Teralo doesn't record why that person is competent.

You provideReview criteria for your project's emergencies, and the reviewer's competency.

PlannedTraining matrix

Emergency Equipment is a default category with Spill Kit as its only default type, so add types for extinguishers and first aid kits. Each item gets a date-based service schedule and service records with certificates; your company's admins are emailed in the 14 days before service falls due, and the Equipment Service Due report shows anything overdue. The default Weekly Safety Walk checks extinguishers are current and the first aid kit is stocked.

You provideAdding each item on site.

Teralo doesn't manage critical incident response, return to work or employee assistance. A critical incident type can carry its own investigation workflow, and each incident has its own distribution list.

You provideCritical incident plan, return to work and employee assistance.

PlannedIncident classification and safety KPIs

Teralo doesn't record health hazard assessments.

You provideSite-specific assessment of biological, physical and chemical health hazards by a competent person.

Teralo doesn't record personal exposure measurements.

You provideExposure measurement by a formally trained person.

Teralo doesn't manage health surveillance. The induction medical declaration is a fitness-for-work questionnaire, not health monitoring.

You provideHealth surveillance, and confidential communication of results.

Register gas detectors, noise meters and other measuring equipment in the equipment register with calibration as the service schedule, certificates on each service record, and reminders before calibration falls due.

You provideCalibration by accredited agencies.

FSC saysstickers or certificates alone won't satisfy this. The register and schedule are the system.

The SDS register holds each product's hazard classes, GHS pictograms, H- and P-statements and the companies using it on site, with AI extraction from the PDF and a public QR register. SWMS and permits link to the products they use, and SWMS set the PPE.

You provideChemical risk assessments, storage, quantities and labelling.

FSC saysa register or copies of SDS alone won't satisfy this.

PlannedHazardous chemicals register; Reminders for overdue checks

Every incident type must be bound to a workflow; by default the reporter records the investigation, a manager accepts or rejects it and a close-out decision follows. The incident records whether and when the regulator and client were notified, with the authority's reference, but nothing prompts for it, so add a regulator notification check to the review step. Near misses are a default type.

You provideDeciding which incidents are notifiable; Teralo records notification but doesn't classify incidents.

PlannedIncident classification and safety KPIs

Configure the investigation workflow so a site or senior manager reviews each investigation, and add a decision on whether procedures need review. The incident records root cause and preventative actions, and corrective actions are created from it as tracked observations. Investigator training can be recorded as a licence type, but Teralo doesn't check the investigator holds it, and by default assigns the investigation to the reporter.

You provideInvestigation method, and choosing a trained investigator.

PlannedTraining matrix

Corrective actions are observations with an optional owner, priority and due date; someone with inspection rights verifies the work before it closes, and observations past their due date trigger a daily email. The Overdue Observations report and cross-project reports show whether deadlines are met.

You provideCommunicating lessons learnt across the organisation; site messages are sent per project.

FSC saysa corrective action register alone won't satisfy this.

Schedule project system audits as recurring inspection plans assigned to the auditor, from monthly to annually. Teralo inspections belong to a project, so company-level audits need a project of their own.

You provideThe audit program, including company-level audits.

FSC saysaudits at only the company or only the project level won't satisfy this.

Audit templates define the scope through their sections and required items, and findings can raise corrective actions. Completing an audit emails your company's users who can view inspections, the audit PDF can be downloaded, and scheduled project reports can go to senior managers.

You provideAudit methodology and reporting requirements.

FSC saysreporting without escalation to senior management won't satisfy this.

Recurring plans show audits completed against schedule and name the auditor, and auditor training can be recorded as a licence type.

You provideTraining needs analysis and position descriptions for auditors.

PlannedTraining matrix

A SWMS workflow can route each SWMS marked as high-risk work to a senior manager for sign-off, so their part in task-level risk assessment is recorded and dated. The high-risk tick is set on each SWMS by whoever adds it. Risk workshops and register reviews can be recorded as meetings with attendance and minutes when attendees have a Teralo login.

You provideNaming senior management roles, and senior managers' approval of company and project risk registers, which Teralo doesn't hold yet.

PlannedRisk register with a likelihood x consequence matrix

Report templates draw on incidents, observations, inspections and other safety records for one project or across projects, with gauges that show a target. Project reports can be emailed on a schedule to members of your company, including site managers.

You provideWHS objectives and targets, a record of senior management's review, and distribution of company-level reports, since only project reports can be scheduled.

FSC saysproducing and reviewing reports alone won't satisfy this, and project and company targets must align.

PlannedIncident classification and safety KPIs

Record due diligence and WHS management system training as licence types, with the certificate, expiry and verification, for site managers and supervisors who are inducted on site.

You provideThe training program, minimum training for each role, and records for senior managers who aren't inducted on a site.

FSC saystraining records alone, generic WHS training or a general induction won't satisfy this.

PlannedTraining matrix

Create a senior manager site visit template with items for WHS issues discussed with site management and with workers, then a recurring inspection plan assigned to each senior manager at your nominated frequency. Completed visits show against the schedule, issues can be raised as corrective actions, and WHS discussion at project meetings is kept in the minutes.

You provideThe visit frequency for each senior manager role.

FSC saysvisits with no record of attendance or WHS discussion won't satisfy this.

PlannedFSC starter templates

Teralo has no design risk assessment record yet. Design risk assessments can be kept in the document register, and design packages reviewed through Submittals.

You provideDesign-stage risk assessments for buildability, and your design management process.

NoteFSC accepts 'not applicable' where your company is never involved in design.

PlannedSafety in design

Request the safe design risk assessment from the designer as numbered Mail with a response date, so the request and reply are tracked. A designer with a Teralo login can return it through Submittals, where your reviewer records the outcome and marks it up.

You provideReviewing the assessment for buildability issues, or completing your own when the designer doesn't supply one.

FSC saysrequesting the assessment from the designer alone won't satisfy this.

PlannedSafety in design

Teralo has no project risk register yet, so residual design hazards can't be carried into one.

You provideTransferring residual buildability hazards into the project risk assessment.

PlannedSafety in design; Risk register with a likelihood x consequence matrix

Design changes can be raised as RFIs in Mail and revised through Submittals. When a change alters a SWMS, the new revision is reviewed against its checklist, and superseding the old one marks earlier signatures as not current and asks affected workers to sign again.

You provideA HIRAC step for each design change, including the assessment behind any 'no change required' outcome.

FSC saysreviewing a design change without communicating the resulting changes to workers won't satisfy this.

Safety Committee is a default meeting type with an agenda, attendance, minutes and actions carried forward to the next meeting, and minutes are emailed to the meeting's distribution list. Training for health and safety representatives and committee members can be recorded as licence types.

You provideAgreeing consultation arrangements with workers, and making minutes available to workers without a Teralo login, since attendees and distribution lists are Teralo users.

FSC saysa consultation process without evidence of agreement with workers won't satisfy this.

Add your issue resolution procedure to the site induction as a section with a test question, so every worker's induction record shows it was communicated.

You provideThe issue resolution procedure itself.

FSC saysposting the procedure on a site notice board alone won't satisfy this.

Add a consultation section to each SWMS activity type's custom fields, recording the workers or health and safety representative consulted and when, plus a reviewer checklist item confirming consultation, after removing the default workflow's shortcut that accepts SWMS added by your own managers without review.

You provideConsulting workers while each SWMS is prepared.

FSC saysa generic statement that workers were involved won't satisfy this.

Tender packages issue tender documents to every tenderer, so relevant extracts of your WHS plan, project risk assessment and site rules go out with the scope. After award, Mail sends documents from the register to the subcontractor as numbered correspondence, showing which revision went to whom and when. Add a WHS information check to your tender package review, as nothing requires this before work starts, including for subcontractors not engaged through Procurement.

You provideChoosing the details relevant to each scope of works.

FSC saysproviding this at induction alone, or handing over your whole management system, won't satisfy this.

Tender packages require safety documents from every tenderer, such as a Safety Management Plan, and project compliance requirements collect each company's insurances, licences and certifications with expiry dates.

You provideEvaluating tenderers' safety against your criteria, a preferred supplier list, and the management actions that follow.

FSC saysreviewing performance on site alone, or a review without management actions, won't satisfy this.

Each SWMS activity type carries your reviewer checklist, and each SWMS records whether it is high-risk work. SWMS from other companies must pass review against the checklist's required items, and rejected ones go back for revision with the review history kept. Remove the default workflow's shortcut that accepts SWMS added by your own managers without review, and set sign-in to block workers with unsigned SWMS.

You provideYour review criteria, the activities you treat as high-risk construction work, and assigning workers only accepted SWMS.

Every worker, whoever employs them, registers for the same online project induction, with tested sections such as site safety rules and the project's emergency information. The induction register records who completed it and when, though managers can pre-approve a worker or create an approved record without it.

You provideYour induction content, and a procedure limiting when managers approve a worker without the induction.

FSC saysan induction or sign-in register alone won't satisfy this.

Assign inspection template items to a subcontractor, including items beyond their own work area, so their people answer them within the same inspection record. Each contribution is logged against the person who made it, and your inspector can reject it with a comment.

You provideDeciding which inspections subcontractors join.

FSC sayssubcontractors needn't join every inspection, but inspecting only their own work area won't satisfy this.

Create a SWMS task observation template whose items check the work against the SWMS controls, and reference the SWMS being observed on an inspection item, so each record shows which SWMS the work was checked against. Inspectors can raise a corrective action from any failed item, with an owner and due date when they set them.

You provideCriteria for judging SWMS compliance.

FSC saysan inspection record that doesn't identify the SWMS reviewed won't satisfy this.

PlannedFSC starter templates

Build a project WHS report from incidents, observations, inspections and other safety records, and run the same sources across all projects for the company report. Gauges show each indicator against a target, and project reports can be emailed on a schedule, but the company report has to be run by hand.

You provideYour performance indicators, and distributing the company report on your reporting cycle.

FSC saysa project-level report alone won't satisfy this.

PlannedIncident classification and safety KPIs

Teralo has no authorisation or review workflow for plans. The document register keeps each revision of the WHS management plan as its amendment history.

You provideAuthorisation by the senior manager responsible for WHS on the project, defined roles and responsibilities, and review prompts.

PlannedPlan sign-off and read-and-acknowledge

Inspection templates hold your workplace-specific checklists, and recurring inspection plans set the interval for each location, from daily to annually, with an assigned inspector. Inspectors can raise a corrective action from any failed item, with an owner and due date when they set them, and the work is verified before it closes.

You provideChecklist criteria that reflect your scope of works.

FSC saysinspection criteria that ignore the hazards in your scope of works won't satisfy this.

Licence types set the tickets and qualifications you recognise and can be marked as required for every worker. SWMS and permit types list the licences their work needs as text, so minimum requirements are documented for each activity, but training and competency requirements by role stay outside Teralo.

You provideA training needs analysis, minimum training by role, and verification of competency where a licence alone isn't enough.

FSC saysevidence of training or licences alone won't satisfy this.

PlannedTraining matrix

Workers add each licence with its issuer, expiry date and a scanned copy, your team records its verification, and the induction register shows each worker's completed induction.

You provideVerification of competency, and checking licences against the work: Teralo doesn't yet match licences to SWMS, permits or plant, or send expiry reminders.

PlannedLicence enforcement; Training matrix

The site induction covers site safety rules and procedures in tested sections. Workers must sign every SWMS flagged for all workers and their Teralo-registered employer's accepted SWMS, and can pick others; flag or assign each trade's SWMS, and set sign-in to block workers with unsigned SWMS. A superseded revision asks them to sign again, and permits name the workers they cover.

You providePutting SOPs and permit procedures in the induction or the SWMS workers sign, since permits don't record worker signatures, and assigning workers only accepted SWMS.

FSC saysinduction without evidence of worker acknowledgement won't satisfy this.

Site inductions are recorded for every worker, and external training can be recorded as licence types with the certificate, issuer and expiry.

You provideRecords of in-house WHS training and toolbox talks, and a training register for staff who aren't inducted on site.

FSC saysa training record alone won't satisfy this.

PlannedTraining matrix

Working at Heights SWMS list each fall hazard with its controls and a risk rating before and after controls (high, medium or low). The default Working at Heights SWMS review checks fall protection, edge protection and exclusion zones, and the permit records the fall protection method chosen for each job.

You provideA project risk assessment that applies the falls hierarchy of control.

PlannedRisk register with a likelihood x consequence matrix

The default Working at Heights SWMS review checks falling object controls, the Scaffolding review checks toe boards and mesh, and the Working at Heights permit's pre-start checklist asks whether a drop zone is established below.

You provideFalling object hazards in your project risk assessment.

PlannedRisk register with a likelihood x consequence matrix

The Working at Heights permit checks the fall protection system is inspected and compliant before work starts. For the ongoing regime, set a recurring inspection plan for each area with your edge protection and scaffold checklist; the default Weekly Safety Walk already checks edge protection, scaffold tags and penetration covers. Installation records and handover certificates attach to the inspection.

You provideInspection frequencies from codes and manufacturers' instructions.

PlannedFSC starter templates

Register each harness system in the equipment register (default Fall Arrest category) with a date-based service schedule, so the owning company's admins are emailed before inspection falls due. The Working at Heights permit records the anchor point rating and checks anchors are rated and certified, workers' Working at Heights tickets are recorded in the licence register, and anchor inspections run as a recurring inspection plan.

You provideAnchor design and certification by a qualified person, and checking that workers using fall arrest equipment hold a current ticket, which Teralo doesn't yet do.

PlannedLicence enforcement

Add a 'ladder use justified and controlled' item to the Working at Heights SWMS review checklist, keep your ladder rule in the tested Site Safety Rules section of the site induction, and add ladder options to the permit's fall protection method.

You provideYour ladder rule and when a ladder is acceptable.

Add access and egress checks to the Working at Heights permit's pre-start checklist, alongside its default edge protection and drop zone items. The default Weekly Safety Walk checks access and egress routes are clear.

You provideAccess requirements in your work at heights procedure.

The Working at Heights permit's pre-start checklist includes 'Rescue plan in place', and the default SWMS review requires the rescue plan to be included and adequate. Brief the arrested-fall response in the site induction and record rescue training in the licence register.

You provideProcedures for every at-height emergency, not only arrested falls.

Tower SWMS list each hazard with controls and risk ratings, and the default Working at Heights SWMS type and permit cover fall protection. Add a telecommunications tower activity type for remote-site and radiation hazards.

You provideProject risk assessment, remote works assessment and radiation survey.

PlannedRisk register with a likelihood x consequence matrix

The Working at Heights permit checks a drop zone is established, the Crane / Lifting Operations permit checks a barricaded exclusion zone before lifting starts, and the Working at Heights and Scaffolding SWMS reviews check falling object controls.

You provideFalling object hazards in your project risk assessment.

PlannedRisk register with a likelihood x consequence matrix

Three of the four hazards have default permits: Working at Heights, Crane / Lifting Operations (crane and rigging inspected and certified, exclusion zone) and Electrical Isolation (lock and tag, test for dead). Add a radiation isolation permit type or checklist section for RF sources.

You provideRF isolation procedure and carrier liaison.

As for H1.4: harness systems carry date-based service schedules in the equipment register, the Working at Heights permit records and checks anchor ratings, workers' tickets are recorded in the licence register, and anchor inspections run as a recurring inspection plan.

You provideAnchor design and certification by a qualified person, and checking that workers using fall arrest equipment hold a current ticket, which Teralo doesn't yet do.

PlannedLicence enforcement

The Working at Heights permit checks a rescue plan is in place and the SWMS review requires one. Add remote-site items such as communication method and access for emergency services to the tower SWMS checklist.

You provideRemote-location rescue and first aid arrangements.

Teralo ships a Demolition SWMS activity type whose review checks the demolition plan and sequence, structural engineering assessment, hazardous materials survey and service isolation. Each SWMS hazard carries controls and risk ratings before and after controls.

You provideDemolition hazards in your project and design risk assessments.

PlannedRisk register with a likelihood x consequence matrix

Keep the Demolition Work Plan in the project document register at its current revision and transmit it to the demolition contractor. The Demolition SWMS review requires the reviewer to confirm the plan and sequence are documented.

You provideThe Demolition Work Plan, prepared to the code of practice.

The Demolition SWMS review requires confirmation of the structural engineering assessment and sequence. Record a stage inspection at the end of each demolition stage; Teralo doesn't stop the next stage starting, so your procedure makes it a hold point.

You provideBuilding investigations and engineering reports.

The Demolition SWMS review requires confirmation that the hazardous materials survey (asbestos, lead) is complete, and chemicals used in the works sit in the SDS register. Surveys and removal certificates are kept in the document register.

You provideHazardous materials surveys, sampling and removal certificates.

The Electrical Isolation permit records the isolation point and lockout tag number and checks a test for dead, and the Demolition SWMS review requires service disconnection to be confirmed. Add gas and water isolation permit types on the same model.

You provideServices investigation, and qualified persons for isolations.

The default Weekly Safety Walk checks edge protection and penetration covers, and the Working at Heights permit checks edge protection before work. Set a recurring demolition area inspection for open edges and penetrations as the structure changes.

You provideYour cover and edge protection standards.

The Demolition SWMS review checks exclusion zones and public protection measures, and an inspection can verify protective structures are in place. Temporary structure designs are kept in the document register.

You provideProtective structures rated for potential collapse loads.

The Demolition SWMS review requires emergency stabilisation procedures. Brief demolition emergencies in the site induction.

You provideSite-specific demolition emergency procedure.

Asbestos SWMS carry each hazard with controls and risk ratings, and the hazardous materials survey and asbestos register are kept in the document register. Teralo's Demolition activity type already lists Asbestos Awareness as a required licence.

You provideAsbestos register, management plan and removal control plan.

PlannedRisk register with a likelihood x consequence matrix

The document register holds the current asbestos register and management plan, marks superseded revisions obsolete, and lets you mark asbestos locations on drawings.

You provideThe register and plan themselves, on-site labels, and site copies for workers without a Teralo login.

Keep the Asbestos Removal Control Plan and the regulator and client notifications together in the document register, and tell workers about the removal with a site message they acknowledge at sign-in.

You provideThe control plan, prepared by a trained person, and the notifications themselves.

Make the removalist's asbestos removal licence a project compliance requirement, submitted with its expiry date. Workers' asbestos removal training is recorded in the licence register with verification.

You provideChecking each worker's licence class against the work, which Teralo doesn't yet do automatically.

PlannedLicence enforcement

Run a clearance inspection with a required item confirming the clearance certificate and monitoring report are received, with the certificate attached. Teralo records it but doesn't stop the area returning to use; your procedure does.

You provideIndependent licensed assessor, NATA-accredited testing and the clearance certificate.

Teralo doesn't manage health surveillance or medical records.

You provideHealth monitoring by a registered medical practitioner, and reporting to regulators.

Put decontamination and exposure emergency steps in the asbestos SWMS that workers sign on to, and brief them in the site induction.

You provideEmergency procedure for the removal scope, including decontamination zones.

Temporary works SWMS carry each hazard with controls and risk ratings. The default Scaffolding SWMS review checks design drawings, foundations, tie-ins and falling object prevention.

You provideProject risk assessment for structural alterations and temporary structures.

PlannedRisk register with a likelihood x consequence matrix

The default Scaffolding and Working at Heights SWMS types and the Working at Heights permit cover erection, falls and falling objects; add a formwork and propping activity type. The Weekly Safety Walk checks penetrations are covered or barricaded.

You provideTemporary works procedures and handover certificates.

The document register keeps temporary works drawings current: each has a revision, superseded revisions are marked obsolete, and transmittals show which revision was sent to whom. Designs and design changes can go through Submittals, where a designer with a Teralo login records the review outcome and marked-up drawings.

You provideDesign by a qualified designer, and the designer's certification of changes.

The default Scaffolding SWMS review requires the scaffold design and drawings to be referenced, and the document register keeps scaffold plans at their current revision.

You provideThe scaffold plan, or the risk assessment deciding one isn't needed, and qualified sign-off of changes.

Keep building investigations and engineering assessments in the document register, and run a pre-start inspection with a required item confirming the assessment is complete. Teralo doesn't block the alterations if it isn't done.

You provideThe structural assessment itself.

Run a handover inspection for each temporary structure before use, and add a scaffolding licence type so you can record the installer's licence in the licence register when they're inducted on the project.

You provideHandover certificates, and checking the installer's licence against the structure, which Teralo doesn't yet do.

PlannedLicence enforcement

Set a recurring inspection plan for each scaffold, formwork or propping area using your checklist and the drawing reference. The Weekly Safety Walk's 'Scaffolding tagged and current' check backs it up.

You provideInspection frequencies from codes, manufacturers and drawings.

PlannedFSC starter templates

Include collapse and rescue access scenarios for temporary structures in the SWMS and the site induction.

You provideEmergency procedure for the scope of works.

Teralo's default Confined Space Entry SWMS type and permit cover confined space hazards: the review checks atmospheric monitoring, rescue, ventilation, standby person and energy isolation, and each SWMS hazard carries controls and risk ratings.

You provideProject and confined space risk assessments.

PlannedRisk register with a likelihood x consequence matrix

The default Confined Space Entry permit records entry and exit: O₂ and LEL readings and a named standby person are required fields, work can't start until the pre-start checklist (continuous gas monitoring, ventilation, rescue plan, communication) is answered, and the permit can't be completed until its finish checklist, including 'All personnel accounted for on exit', is answered. Permit types can cap duration, and the SWMS type sets PPE and lists required licences.

You provideYour confined space procedure.

Confined Spaces is a default licence type, recorded with issuer, expiry and verification, and the permit names the standby person.

You provideChecking entrants' and standby persons' training before entry; Teralo doesn't yet match licences to permits.

PlannedLicence enforcement

The permit records O₂, LEL, H₂S and CO readings before entry, and the SWMS review sets the monitoring frequency. Add interval readings to the permit checklist, and keep gas detectors in the equipment register with a date-based service schedule used for calibration, so certificates are stored and the owning company is reminded before the due date.

You provideThe monitoring equipment and interval readings.

The permit's pre-start checklist includes 'Emergency rescue plan in place' and the SWMS review requires rescue procedures. Schedule confined space rescue drills as a recurring inspection with an item recording who took part; failed items can raise corrective actions.

You provideThe confined space rescue procedure.

PlannedFSC starter templates

Teralo's default Excavation & Trenching SWMS type and Excavation permit cover excavation hazards: the review checks service location, Dial Before You Dig plans, shoring, collapse prevention and exclusion zones, and each SWMS hazard carries controls and risk ratings.

You provideProject and excavation risk assessments, and the geotechnical report.

PlannedRisk register with a likelihood x consequence matrix

The Excavation permit records soil type and whether shoring is required. Engineering reports on adjacent structures are kept in the document register and attached to the permit.

You provideEngineering assessment of adjacent structures and foundations.

The default Excavation permit requires a Dial Before You Dig reference and checks the plans are on site and service markings are visible, and the SWMS review checks service locations are documented. Add overhead services and asset owner approval items for work near above-ground services.

You provideAsset owner requirements and liaison.

The Excavation permit requires depth and a Dial Before You Dig reference, records soil type and whether shoring is needed, and its pre-start checklist covers DBYD plans, spoil at least 1 m from the edge, shoring or battering beyond 1.5 m and a ladder within 7 m of every worker. Add a required field for the collapse prevention method, and attach the drawing to each permit.

You provideRequiring a permit for every excavation, and the engineer's details where shoring is designed.

Shoring drawings stay current in the document register, the permit checks shoring or battering is installed, and a pre-use inspection records verification against the drawing.

You provideThe engineer's design, and engineer sign-off of changes.

Set a daily excavation inspection plan checked against the permit and drawings. The permit's finish checklist confirms the excavation is secured when the permitted work is complete.

You provideInspection criteria and the competent inspector.

PlannedFSC starter templates

The Excavation permit checks edge protection or barricades are in place before work starts, and that the excavation is secured when the permitted work finishes. For excavations left open across shifts, set a daily inspection plan with an edge protection item.

You provideYour barricade standard.

PlannedFSC starter templates

The Excavation & Trenching SWMS review checks exclusion zones and barricading. Add plant exclusion and edge-distance items to the permit, and link the plant from the equipment register to the permit.

You providePlant and excavation interface controls.

Put collapse and service strike response in the excavation SWMS and the site induction. Utility Strike is a default incident type, so strikes are reported and investigated consistently.

You provideExcavation emergency procedure and drills.

Add a tunnelling SWMS activity type; each hazard carries controls and risk ratings before and after controls.

You provideTunnel risk assessment, design risk assessment and engineering reports.

PlannedRisk register with a likelihood x consequence matrix

Teralo has no structured record for tunnel design. The design plan and its revisions can be kept in the document register.

You provideThe engineered Structural Design Plan.

Set up tunnelling SWMS and permit types covering the method, collapse prevention and health hazards, and register tunnelling plant in the equipment register with servicing.

You provideHealth risk and plant risk assessments.

Register ventilation fans and gas monitors in the equipment register with a service schedule used for servicing or calibration, and record atmospheric readings on entry permits.

You provideVentilation design, and exposure monitoring against workplace exposure standards.

Set recurring tunnel inspection plans by location, checked against the design plan.

You provideInspection criteria from the design plan.

Record emergency planning with local authorities as meetings, naming authority representatives in the minutes, and schedule tunnel emergency drills as recurring inspections with an item recording who took part; failed items can raise corrective actions.

You provideTunnel emergency procedures.

Add a blasting SWMS activity type and permit; each SWMS hazard carries controls and risk ratings.

You provideExplosives and blast risk assessment.

PlannedRisk register with a likelihood x consequence matrix

Teralo has no structured blast management record. The plan and blast designs can be kept in the document register.

You provideBlast Management Plan and blast design.

Set up a blasting permit with checklists for delivery and storage, drilling and loading, and firing and post-blast clearance. Explosive products' safety data sheets sit in the SDS register.

You provideMagazine, security and transport arrangements.

Record shotfirer licences in the licence register with expiry and verification.

You provideChecking licences against each firing; Teralo doesn't yet match licences to permits.

PlannedLicence enforcement

Put misfire and unplanned detonation response in the blasting SWMS and permit, and brief it at induction.

You provideExplosives emergency procedure and drills.

Add a gas line work SWMS type and permit; each SWMS hazard carries controls and risk ratings, and the gas's safety data sheet sits in the SDS register.

You providePressurised gas risk assessment and asset owner approval.

PlannedRisk register with a likelihood x consequence matrix

The SDS register holds each gas's hazard classes, H- and P-statements and emergency contact. Set up a gas isolation permit on the model of the Electrical Isolation permit (isolation point, lock and tag), and list required licences on the SWMS type.

You provideAsset owner approvals.

A gas isolation permit records the isolation point and lockout before work starts, with service location drawings attached. The Excavation permit requires a Dial Before You Dig reference for buried services.

You provideIsolation by a trained person, to the asset owner's requirements.

The SDS register gives the gas's emergency contact and response statements; put release, ignition and contact response in the SWMS and the site induction.

You provideEmergency procedure for gas release or ignition.

Add a SWMS type and permit for work on chemical, fuel or refrigerant lines; each SWMS hazard carries controls and risk ratings, and each product's safety data sheet sits in the SDS register.

You provideHazardous chemical risk assessment and asset owner approval.

PlannedRisk register with a likelihood x consequence matrix

The SDS register holds each product's safety data sheet, hazard classes and precautionary statements. Set up an isolation and lockout permit on the Electrical Isolation model, and list required licences (such as refrigerant handling) on the SWMS type.

You provideAsset owner approvals.

An isolation permit records the isolation point and lockout before work starts, with service location drawings attached. The Excavation permit requires a Dial Before You Dig reference for buried services.

You provideIsolation by a trained person, to the asset owner's requirements.

The SDS register gives each product's emergency contact and response statements; put release, ignition and contact response in the SWMS and the site induction.

You provideEmergency procedure for release, ignition or reaction.

Teralo's default Electrical Work SWMS type and Electrical Isolation permit cover electrical hazards: the review checks isolation and lockout, testing, arc flash controls and any live work justification, and each SWMS hazard carries controls and risk ratings.

You provideProject risk assessment for electrical work.

PlannedRisk register with a likelihood x consequence matrix

The default Electrical Isolation permit requires the isolation point, voltage and lockout tag number. Work can't start until its pre-start checklist (lock and tag by a competent person, live-dead-live testing, stored energy and earthing) is answered, and before the permit can be completed its finish checklist asks whether everyone was clear, earths were removed and the lock was removed by the person who applied it. The SWMS review covers arc flash controls and live work justification.

You provideYour isolation and re-energisation procedure.

Portable generators are a default equipment type; add an RCD check to their checklist so it's answered when each generator is inducted onto the project, and set a recurring switchboard and construction wiring inspection with 'RCD protected' and 'wiring clearly marked' items.

You provideRCD installation and electrical compliance certificates.

Use the equipment register as your electrical register: give each tool and RCD a date-based service schedule for testing and tagging, and record each test with who did it and the certificate or results file. The owning company's admins are emailed in the 14 days before the next test date. The Equipment Service Due report lists what's outstanding.

You provideTesting and tagging by a competent person to the standard.

Run a switchboard and construction wiring inspection before energisation, with the certificate of electrical compliance attached. Teralo records it but doesn't block energisation.

You provideCertification by a licensed electrician.

Electrical Licence is a default required licence on the Electrical Work SWMS type. Record electricians' licences with verification, and contractors' licences as project compliance requirements.

You provideChecking each electrician's licence against the work; not yet automatic in Teralo.

PlannedLicence enforcement

The Electrical Work SWMS review requires emergency rescue procedures for electric shock, and CPR / Low Voltage Rescue is a default required licence on that SWMS type. Mark isolation points on electrical drawings in the document register.

You provideEmergency isolation procedure and rescue kits.

SWMS carry each hazard with controls and risk ratings, and the SDS register holds hazard classes for the substances involved.

You provideHazardous chemical risk assessment and air monitoring.

PlannedRisk register with a likelihood x consequence matrix

SWMS record the work method, controls and PPE (as ISO 7010 signs), and the Hot Works and Confined Space Entry permits check ventilation and gas testing. Add exposure duration and number-of-workers fields to the permit type.

You provideExposure assessment.

Hot work management is built in: the Hot Works permit requires a fire watch duration, records a gas test, checks an extinguisher is within 10 m and combustibles are cleared, and confirms no hot spots remain. Worker training can be recorded in the licence register. Flammable storage locations aren't tracked in the SDS register yet.

You provideStorage and static electricity controls.

PlannedHazardous chemicals register

Teralo doesn't record exposure measurements. The SDS register provides each substance's hazard information.

You provideExposure measurement against workplace exposure standards, and continuous monitoring.

Register extinguishers, hose reels and other fire equipment in the equipment register's Emergency Equipment category with service schedules and certificates. The Weekly Safety Walk checks extinguishers are accessible and current.

You provideFire protection maintenance by a competent contractor.

NoteFSC's published scope and evidence for H13.5 repeat H13.4's text, so this row maps the criterion statement.

Each product's emergency contact and response statements are available on site through the public SDS register's QR code. Put fire, explosion and over-exposure response in the SWMS and the site induction.

You provideFirst aid and rescue procedures.

Panel erection SWMS carry each hazard with controls and risk ratings, building on Teralo's default Crane & Lifting Operations activity type and permit.

You provideProject risk assessment and panel design certification.

PlannedRisk register with a likelihood x consequence matrix

The document register keeps the design plan and panel erection and bracing drawings at their current revision, and transmittals show which revision was sent to the erector.

You provideThe engineer-certified design plan with panel identifiers, lifting points and bracing.

The default Crane / Lifting Operations permit covers cranage: lift plan reviewed with all personnel, ground conditions and outriggers, barricaded exclusion zone, communication, wind speed limit and tag lines. Add panel unloading, slinging and under-panel exclusion items for tilt-up work.

You provideLifting study and wind loading calculations.

Add bracing protection checks (exclusion zones, locking pins, physical protection) to a recurring panel inspection and to the erection SWMS review.

You providePhysical protection systems.

Run an installation verification inspection for each panel against the design plan, then a recurring bracing inspection until the bracing is removed.

You provideInspection criteria from the design plan.

The Crane / Lifting Operations permit records the wind speed limit; put panel failure and high wind response in the SWMS and the site induction.

You providePanel emergency procedures and exclusion zones.

SWMS carry traffic hazards with controls and risk ratings, and Teralo's default site induction includes a site traffic management section.

You provideTraffic risk assessment.

PlannedRisk register with a likelihood x consequence matrix

The document register keeps the Traffic Management Plan and location-specific traffic control plans at their current revision, with authority approvals attached, and the preparer's qualifications can be recorded in the licence register if they're inducted on the project.

You provideThe plan itself, prepared by a qualified person, and authority approval.

Set up a traffic control set-up inspection that checks devices against the traffic control plan. Bookings manage loading docks and work zones with conflict checks.

You provideValidation criteria from the plan.

Add traffic control licence types and record each worker's licence with verification and expiry.

You provideChecking licences before deployment; not yet automatic in Teralo.

PlannedLicence enforcement

Set a recurring traffic control inspection; inspectors can raise an observation from any failed item, with an owner and due date when they set them.

You provideReviewing the plan as the project develops.

Add traffic incident response to the plan and the site induction. Vehicle is a default incident type, so collisions are reported and investigated consistently.

You provideTraffic emergency procedure.

SWMS carry plant hazards with controls and risk ratings, and plant is inducted onto each project and reviewed by the host team before it's marked on site, unless a host equipment manager adds it.

You provideProject risk assessment for mobile plant.

PlannedRisk register with a likelihood x consequence matrix

Attach each item's plant risk assessment to its project induction, and add a type checklist item confirming it's attached. Teralo has no plant risk assessment record, and plant approval doesn't depend on the checklist.

You provideThe plant risk assessment itself, following the plant code of practice.

FSC saysa SWMS or operator controls won't satisfy this.

PlannedPlant risk assessments and pre-start logs

Each plant record carries the operator's manual, and its type checklist can confirm ROPS and FOPS. SWMS reference the plant they use, and the default site induction sets site traffic rules.

You provideYour plant procedure and site-specific requirements.

The Excavation permit requires a Dial Before You Dig reference for buried services, and the Crane & Lifting Operations SWMS review checks overhead power line clearances. Add asset owner approval items where plant works near services.

You provideAsset owner requirements and liaison.

The Crane / Lifting Operations permit records maximum load, crane SWL, lift type (routine, critical or tandem) and lift plan reference, and checks ground conditions and outriggers before the lift. The SWMS review checks the lift plan includes load calculations, and cranes are booked with conflict checks. Add work box items for lifting people.

You provideLift plans and work box certification.

Lifting Equipment is a default equipment category: add types for rigging gear, give each item a service schedule by date or operating hours, and keep service records with certificates. Date-based schedules email the owning company's admins in the 14 days before service is due; hours-based items show as upcoming or overdue in the register but aren't emailed. The Crane / Lifting Operations permit checks crane and rigging are inspected and certified before lifting starts.

You provideInspection intervals from manufacturers and standards.

The default site induction sets site traffic rules (10 km/h, spotters for reversing vehicles, pedestrian walkways), and bookings manage cranes, hoists, loading docks and work zones.

You providePlant movement plan, exclusion zones and warning devices on site.

Operators are linked to each plant item with their induction status, and Forklift, EWP and Crane are default licence types.

You provideDefined competency requirements and verification of competency; Teralo doesn't yet check an operator's licence against the plant.

PlannedLicence enforcement; Training matrix

Plant is reviewed before going on site (unless a host equipment manager adds it) and serviced to the manufacturer's schedule by date or operating hours. Registration numbers are recorded but registration expiry isn't tracked, and the site diary's daily 'inspected' tick per item is not a pre-start checklist.

You provideDaily pre-start inspections and registration renewals.

PlannedPlant risk assessments and pre-start logs

Servicing by date or operating hours, service records with the hours at service, certificate and technician, and an upcoming or overdue status in the register. Date-based schedules also email the owning company's admins and appear on the Equipment Service Due report; hours-based schedules do neither.

You provideMaintenance by competent technicians.

Put rollover, entrapment and fire response in plant SWMS and the site induction; the operator's manual on each plant record holds the manufacturer's emergency instructions.

You providePlant emergency procedure.

SWMS carry heat and cold hazards with controls and risk ratings.

You provideProject risk assessment.

PlannedRisk register with a likelihood x consequence matrix

SWMS record the work method, PPE, shelter and amenities; add an activity type with rest, hydration and shelter controls. Teralo doesn't record the temperature where the work is done.

You provideFatigue management and environmental monitoring.

Teralo doesn't record temperature exposure measurements.

You provideMeasurement against exposure standards.

Put heat stress and cold exposure response in the SWMS and the site induction, and show heat alerts to workers as they sign in with a site message.

You provideAlarm systems and environmental monitoring.

Diving SWMS carry each hazard with controls and risk ratings.

You provideDive risk assessment.

PlannedRisk register with a likelihood x consequence matrix

Set up a dive permit with depth, duration and decompression schedule fields, record diver qualifications in the licence register, and keep dive equipment and breathing gas test records in the equipment register. Diver fitness assessments stay outside Teralo.

You provideDive plan and diver medicals.

The site diary records the weather each day, and site messages shown at sign-in can warn crews of forecast conditions.

You provideContinuous weather, tide and marine authority monitoring.

Put diver recovery and decompression emergencies in the dive SWMS and the dive permit's checklist.

You provideEmergency procedure and standby diver arrangements.

SWMS carry drowning hazards with controls and risk ratings.

You provideProject risk assessment.

PlannedRisk register with a likelihood x consequence matrix

SWMS set PFD, communication and supervision requirements, PFDs are serviced through the equipment register, the Working at Heights permit covers fall prevention, and water safety training is recorded in the licence register.

You provideYour water safety procedure.

Set recurring inspections of water conditions and controls; the site diary records the weather each day.

You provideContinuous monitoring of tides and conditions.

Put rescue procedures in the SWMS and the site induction, and keep rescue equipment such as life rings in the equipment register's Emergency Equipment category with inspections due.

You provideRescue procedure and standby equipment.